File: KFO-R – Orion Performing Arts Center: Community Use Application Procedures and Fees

Download File: KFO-R

1. APPLICATION FOR USE OF FACILITIES

1. The Auditorium Manager or their designee is authorized to accept and review applications to use OPAC and associated facilities and to schedule use by groups whose applications satisfy the Board’s policies, application requirements, and procedures.
    
2. All applications will be made through the M.S.A.D. No. 75 Online Event Reservations webpage. Applications will be made to the Auditorium Manager in a timely manner so that scheduling of facilities can be coordinated; applicants should consult with the Auditorium Manager in advance to discuss usage and availability. Applications by non-District entities for use of facility space in addition to the auditorium may not be approved more than eleven months in advance, except with the written permission of the Auditorium Manager following consultation with appropriate administrators.
    
3. Availability of the auditorium is limited only by the District’s scheduled annual activities and the Board’s policies.
    
4. The Auditorium Manager reserves the right to revoke any permission granted for use of the auditorium, at any time and without prior notice or liability, should the Auditorium Manager determine that such action is justified based on the terms of the Licensed Use Agreement, or this policy.

2. CONDITIONS OF USE

1. All non-District applicants must execute a written agreement with the District governing the use of OPAC and associated facilities.
    
2. To the extent feasible, the hours of use of the facility should coincide with the hours of the custodians’ regularly scheduled duties. At other times, the user is responsible for fees charged for contracted custodial services.
    
3. Users of OPAC and associated facilities are responsible for leaving the facilities in the same condition in which they were received. If the Auditorium Manager determines this responsibility was not met, the user will be charged for clean-up costs in addition to other applicable fees.
    
4. Users are not permitted to make any alterations to the facility, interior or exterior, without the prior written approval of the Auditorium Manager. Such alterations include, but are not limited to, attachment of any item to any part of OPAC and associated facilities.
    
5. Users of OPAC and associated facilities are responsible for preserving orderliness during all activities and must comply with all applicable statutes, ordinances, and regulations, in addition to any policies or conditions imposed by the Auditorium Manager. The individual in charge of the event must supervise activities and remain on the premises from the time the first participant enters the facility until the last person has left the facility. Evidence of meeting all legal obligations for use of the facility must be provided to the Auditorium Manager 14 days in advance of use.
    
6. Users are responsible for any loss of or damage to facilities or equipment occurring during their use of the facility. Proof of liability insurance or adequate financial resources to meet this responsibility may be required as a condition of approval.
    
7. The District reserves all rights to supply food and other concessions for events.
    
8. In the rental of the auditorium:
   
   Groups must have an insurance bond for liability ($1,000,000) and damage ($300,000). The Auditorium Manager will inspect all facilities following the use of the facility. The user will promptly make restitution for any loss or damage that occurs during their use of the facilities.
   1. The Auditorium Manager and the District shall be named as additional insureds in all insurance provided by the user, which insurance shall be primary to any policies of the District.
   2. The user will furnish certificates of insurance to the Auditorium Manager evidencing the coverage required herein at least 14 days prior to the event.
   3. All insurance shall be placed by the user with insurers licensed to do business in the State of Maine and acceptable to the Auditorium Manager.
       
9. If minors are involved in scheduled activities, outside normal school use, the user must provide adequate adult supervision. A ratio of one adult to every ten students is recommended.
    
10. Use of OPAC’s stage lighting, sound system studio, or projection areas requires a technician approved by the OPAC Manager. Cost of this technician is paid by the user. Special regulatory or technical requirements may necessitate the user hiring of additional technical assistance. Any such arrangements require prior approval of the Auditorium Manager and must be paid for by the user.
     
11. The Auditorium Manager reserves the right to require school personnel to be present during a scheduled activity, at the expense of the user.
     
12. The Auditorium Manager reserves the right to require law enforcement or security personnel to be present during a scheduled activity, at the expense of the user.

3. PROHIBITED ACTIVITIES

1. The possession or consumption of alcoholic beverages, tobacco products, controlled substances, or illegal drugs in OPAC and associated facilities including school buildings and grounds is prohibited.
    
2. Animals are allowed in OPAC and associated facilities only with prior approval of the Auditorium Manager.
    
3. The use of open flame, or flammable materials, including candles or other special effects, are allowed only with prior approval of the Auditorium Manager in consultation with the Topsham Fire Chief

4. FEES

1. The Board shall approve a schedule of fees for the use of OPAC and associated facilities. Fees will be based upon actual costs as determined by the Auditorium Manager and administration. Waivers of fees may be granted in exceptional situations where the Board determines the following criteria are met:
   1. A waiver of the fee is needed;
   2. A waiver of the fee serves the interests of the District; and
   3. A waiver of the fee serves a compelling public benefit

ORION FEE SCHEDULE:

 

ADD-ON ITEM RATES:

 

CROSS REFERENCE:

• KFO – Orion Performing Arts Center
• KF-R – M.S.A.D. No. 75 District Facilities Usage Procedures and Fees & Rates
• https://www.link75.org/orion
• https://www.link75.org/departments/facilities-grounds/events

REVIEWED: June 25, 2026